What is an apostille?
An apostille is a certificate confirming the authenticity of an official document, so that it is recognised in another country that is a party to the Hague Convention of 1961 (abolishing the requirement of legalisation of foreign public documents). Between member states, an apostille replaces full consular legalisation.
When do you need it?
Whenever a Polish official document is to be used abroad — for example:
- certified copies of notarial deeds and notarial certifications (e.g. a power of attorney for use abroad),
- civil-status records (birth, marriage, death),
- court documents,
- diplomas and educational documents.
How to obtain it in Poland
The apostille is issued by designated authorities, depending on the type of document:
- notarial and court documents — the Ministry of Foreign Affairs (Legalisation Division); some documents can be handled electronically (e-Apostille),
- diplomas and educational documents — separate authorities (e.g. NAWA, the regional education superintendent).
A stamp-duty fee applies for each apostille (currently PLN 60). A sworn translation into the language of the destination country is often attached.
Check whether the destination country is a party to the Hague Convention. If it is not, full consular legalisation is required instead of an apostille.
The notary's role
The notary does not issue the apostille (the competent authority does), but prepares the document in a form suitable for an apostille — e.g. a certified copy of a deed or a certification — explains the procedure and advises whether a sworn translation is needed.
This page is for general information only and does not constitute legal advice.